Monday, October 11, 2021

Administrator Assistant at Solidarites International


Jobs


Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs – water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post – emergency programs in WASH sector in North-West Nigeria where limited actors are currently present.


We are recruiting to fill the position below:


 


 


Job Title: Administrator Assistant (Male or Female)


Location: Gusau, Zamfara



Contract Start Date: Projected contract duration is 6 Months – with possible extension.


Goal / Purpose



Administrative Management of Personnel:



  • Welcome and participate in administrative briefing of new personnel


  • Assist the administrator for the administrative management of recruitment and hiring


  • Participate in the organization of training


  • Issue pay slips and supervise payment of salaries after approval by the administrator


  • Calculate taxes and duties and create pay records for the relevant organizations


  • Keep an organization chart up to date for the base


  • Assist the administrative in the organization and conduct of meetings with personnel representatives


  • Participate in the application of policies relating to salaries and benefits for Solidarités International


  • Monitor changes in the cost of living


  • Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees


  • Ensure the confidentiality of all HR data


  • Participate in the monitoring of work contracts on the base


  • Collect payment details and integrate them into the HR management software (Homere)


Team Management:



  • Train and support team members under his or her supervision


  • Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)


Treasury / Accounting / Management:



  • Supervise the physical maintenance and safety of cash boxes


  • Prepare monthly closing, revision and integrity of accounts for the base


  • Issue vouchers, supervise archiving of records


  • Keep the registry of cash pay-outs and the cashier’s register


  • Record budgetary transfers and keep accounting codes


  • Verify, before recording, that records conform to regulations and procedures of Solidarités International


  • Translate accounting documents if necessary


  • Exchange currencies at request of superiors


  • Verify cash balances daily and report any discrepancies to superior


  • Archive accounting records according to Solidarités procedures after a final verification of receipts etc.


  • Guarantee security of the cash and confidentiality of information .


  • Participate in audits or any checks issued by partners or head office, at the base level


  • Participate in the consolidation of budget follow ups and cash forecasts at the base level


  • Monitor due dates for payments of contracts managed by the administrative coordinator


  • List liquidity needs in concert with the admin coordinator


  • Carry out pay-outs and advances, within established guidelines


Reporting / Communication:



  • Participate in supervision of regulations in effect


  • Aid admin coordinator in relations with administrative authorities.


Organization Chart Position (Reporting and Functional Relationships):



  • Line manager: Administrator


  • Line report(s) on base: Field Coordinator


  • Functional manager: Administrator.


What We Offer



  • Salary + Transport & housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability) etc.


 


 


How to Apply



Interested and qualified candidates should:



Click here to apply


Hard copy applications will also be received in Gusau at:



Gada Biyu, Zanna Road,



Opposite A.A Gusau House,



Gusau, Zamfara State.


Important Information



  • Send your CV and motivation letter only.


  • Candidates should select “Admin Assistant” in the application form.


  • Candidates should Click on the link above to fill the Application Form and attach their CV and Motivation Letter.


  • The CV attached must be named with your first name and surname.


  • As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date


Application Deadline  15th October, 2021.





source: https://jobcenternigeria.com/administrator-assistant-at-solidarites-international-4/

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